Agendas, business papers and meeting minutes

Ordinary Council meeting 19 August 2020

Council meeting agedna 19 August 2020 here

Please find below 'Zoom' link to our Council meeting commencing at 1.00pm:

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Webinar ID: 856 1580 6190
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When: Aug 19, 2020 01:00 PM Canberra, Melbourne, Sydney
Topic: Rous County Council August Council Meeting

Notice of Extra Ordinary meeting of Council 7 August 2020

Notice is hereby given that an Extra Ordinary meeting of Council will be held Friday, 7 August 2020 commencing at 9.30am. The meeting is being convened to consider a Notice of Motion to extend the public consultation period for the Future Water Project 2060, for a further 28 days.

Please  note that due to COVID-19 restrictions, the meeting will be held via Zoom link only.

Extra Ordinary Council meeting agenda here

Meeting arrangements while COVID-19 Public Health Order is in place

Council meetings

The public can view Council meetings via Zoom.  Councillors (and relevant staff) may attend meetings either remotely or in person where social distancing is adhered to.

Public forum options

Council may hold a public forum immediately prior to each ordinary meeting of the council for the purpose of hearing submissions from members of the public on items of business to be considered at the meeting or other matters relevant to Council.  The options for presenting are:

  1. Online via Zoom.
  2. By providing a written submission.

If you would like to present you will need to register by 10.00am on the day of the Council meeting, and identify the item of business on the agenda that you wish to speak on, whether you wish to speak ‘for’ or ‘against’ the item and your preferred option for presenting.  To register please contact Council by telephone on (02) 66 233 800. 

Public forums are chaired by Council’s chairperson or their nominee.

Please note that the General Manager or their delegate may refuse an application to speak at a public forum. The General Manager or their delegate must give reasons in writing for a decision to refuse an application.

Audio recording of Council meetings

Council meetings (other than confidential parts of the meeting) are audio recorded and made available on the website for 12 months following the meeting.   


Recordings of proceedings are not an official record of the meeting, nor do they convey the official minutes of a meeting or the position of Rous County Council. Council takes no responsibility for, and accepts no liability, in the event that a recording of a meeting, or the Council’s website, is unavailable.

Statements and/or actions made at meetings
Statements made by individual persons at a meeting, and which may be contained in a recording of the meeting are those of the individuals making them, and not of Rous County Council. To be clear, unless set out in a resolution the Council does not endorse or support such statements.

Rous County Council does not accept any liability for statements made or actions taken by individuals during a meeting that may be contrary to law, including discriminatory, defamatory or offensive comments. Such statements or actions are not protected by privilege and may be the subject of legal proceedings and potential liability, for which the Council takes no responsibility.

Public forums: All applications to address Council during the public forum must be authorised by the general manager, and where possible, details of speakers are to be included in the Agenda. To speak at a public forum, a person must first make an application to the council. Applications to speak at the public forum must be received by 10am on the day of a Council meeting, and must identify the item of business on the agenda of the council meeting the person wishes to speak on, and whether they wish to speak ‘for’ or ‘against’ the item. 

Further details regarding public forums are available in the Code of Meeting Practice document below.

Code of Meeting Practice

Code of Meeting Practice details rules and regulations on how Council meetings are conducted and details procedural matters such as motions, amendments and the general conduct of meetings.

Code of Conduct and Code of Conduct Procedures

Code of Conduct: Governing the conduct of Council officials including staff and Councillors. This Code should be read in conjunction with the Code of Conduct Procedures (see below).

Code of Conduct Procedures: A procedures document for the administration of the Code of Conduct. This document should be read in conjunction with the Code of Conduct (see above).

Please note that Council minutes are unconfirmed until the next scheduled meeting where they are formally adopted.


2020 Council business papers
19 February Business paper
Attachment: Richmond River Governance and Funding Framework final report
15 April Business paper
Tabled report: Commercial rental properties (COVID19) Mandatory Code
17 June Business paper Minutes  
7 August Extra Ordinary business paper Minutes
19 August Business paper Minutes  
21 October Business paper Minutes  
16 December Business paper Minutes  


2019 Council business papers
20 February Business paper Minutes
17 April Business paper Minutes
19 June Business paper Minutes
21 August Business paper Minutes
16 22 October Business paper / Rous County Council Financlai Statements for ye 30 June 2019 Minutes
20 November Extra Ordinary business paper Minutes
18 11 December Business paper Minutes


2018 Council business papers
21 February Business paper Minutes
21 March Business paper Minutes
18 April Business paper Minutes
16 May Business paper Minutes
20 June Business paper Minutes
No July meeting    
15 August Business paper Minutes
19 September Business paper Minutes
17 October Minutes
21 November Business paper Minutes
19 December Business paper Minutes


2017 Council business papers and minutes
15 February Business paper Minutes
15 March Business paper Minutes
19 April Business paper (supplementary report: Supply of contestable electricity Minutes
17 May Business paper Minutes
21 June Business paper Minutes
No July meeting - -
16 August Business paper Minutes
20 September Business paper Minutes
18 October Business paper Minutes
  General Purpose Financial Statements y.e. 30/06/2017  
15 November Business paper Minutes
20 December Business paper Minutes


For business papers prior to 2017, please contact Council's Secretarial team.